Organising an Event
On this page you will find some information necessary for running an event - if you are missing something you can email us at groups@trecireland.com, however to receive the most up to date versions of paperwork necessary to run an event please email secretary@trecireland.com. All affiliated groups also have access to a shared Google Drive folder for all up to date paperwork.
Should you have any problems accessing or downloading any of the documents please contact treasurer@trecireland.com.
Group Information
There are a number of affiliated TREC Groups in the country. For full information on all the groups, such as areas covered and contact names, click HERE.
Should you wish to set up your own group, please contact us at groups@trecireland.com.
Coaches/ Trainers
Should you wish to have a TREC event in your area, we can help! We have a list of coaches and trainers who can facilitate, train, supervise, organise, etc. Email the accreditation@trecireland.com and we will put you in touch with somebody near you.
Information for prospective coaches can be found HERE. Coach application form can be found HERE.
Event Paperwork
Before running an event, groups must complete the Event notification form, and email it to events@trecireland.com. All riders and officials attendance is marked off by an official when they arrive at the event. This attendance sheet is sent back to TREC Ireland after the event. Event paperwork is available to download here:
TREC Ireland Officials
The following documents list the TREC Ireland Judges, and Technical Delegates. If you are organising an event and wish to contact a TREC Ireland Official, please email accreditation@trecireland.com to contact the official on your behalf.
Individual Phases
Please see below list of the paperwork necessary for each of the three phases at a TREC event.
POR - what do you need?
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Checkpoint score sheets
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Checkpoint guidelines
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Rider record cards
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Master maps
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Rider maps
PTV - what do you need?
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Start/ Finish time record sheet
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Course maps/ plans
MA - what do you need?
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MA observation sheets
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MA score sheets
Please remember for all the paperwork for MA, POR and PTV you should email secretary@trecireland.com to ensure you are using the most up to date versions. Available to download on the website are:
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Event notification, sign in and attendance forms
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PTV score and data sheets
Traceur Paperwork
If you are the Traceur, you also need the following (which need to be reviewed by the TD prior to the event):
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Traceur documents for noting checkpoints, distances, speeds etc.
Depending on the level of competition you may also need to prepare:
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Bearings and grid references sheets for riders
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Vet check documents
After completion of the event, riders appreciate being able to see the master maps, and the position of tickets and checkpoints (blown up if at all possible).
Chef de Piste Paperwork
As the Chef de Piste, you also need to have the following (which need to be reviewed by the TD prior to the event):
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Course maps/ plans
It's very useful to have a table ready with what judge will be placed at what obstacle, and it is recommended at three phase events this is also reviewed by the TD.
After completion of the event, riders may query scores and it is useful to have the TD/ assistant TD available to assist with these. At group events, riders may be able to read the score sheets themselves (but not at TREC Ireland events).